EXTRAPOS

INTEGRATED POS TO ERP

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PRODUCT FEATURES

Key Product Highlights

Full featured Point of Sale system specifically engineered to handle high volumes and work in a distributed environment over LAN and WAN.
Tuned to handle high volumes accurately and without any lag.
Choose between a multi-server set up for high-speed and high-volume transactions even if the internet is not stable OR a single powerful server for all branches for businesses with many locations but fewer transactions per location
Integrated natively to ERP with Supply Chain and Financial Management that is designed from the ground up for retail businesses.
Easily integrated with major ERPs like Oracle EBS, Oracle Fusion Cloud and SAP
Mobile application for Requisitions, Receipts and Stock take.
Powerful pricing to handle frequent price changes over a range of items or complex promotions. 46 types of promotions.
The entire solution is backed up by a strong and talented team with the right mix of business and technical skills

Point of Sale features

Virtual Stations will lock user with shift & station to ensure full accountability of the cashier
User defined Item Short cuts to list frequently sold items
Multiple payment methods
Custom layouts with ability to hide unwanted fields
On-screen keyboards can be enabled if needed
Cash Sales are always fully paid up
Credit sales automatically create AR Invoices
Shift reports summarizing the transactions of a shift can be printed on demand
Full fledged customer display with ability to enable/disable at station level
Credit Limits can be maintained by customer branch and is validated across the all stores
Compound payment – using more than one payment method for an invoice
Following activities allowed only with Special Authorization
- Sales Returns
- Ad-hoc Discounts (Line level and Docket level),
- Manual Price Reduction in quantity,
- Change transaction sub type
- Credit Sale,
- Exceed Credit Limits
- Delete a line
- Cancel the transaction

Item Pricing

Pricing Qualifiers and Pricing Modifiers.
Pricing Modifiers to handle promotions based on a variety of criteria
46 combinations of discount criteria
Discounts can be limited by Date Range or by Units
Modifiers can be applied to all branches or only to one branch
Set price by
- UoM for HO
- UoM for Each Branch
- UoM for a Customer
Set prices for similar items in one go. Description based searching for items.
Set Rebates at multiple levels based on number of units sold or date range
Set Promotion Budgets and track actual spents against the same. Budgets can be for non sales activities as well.
Auto accrue rebates and generate claims / credit memos to the customer

Purchase Requisitions

User defined Requisition Templates
Dual use template. Create Purchase Requisition / Transfer Request from the same template
Requisitions can be created at HO for other branches but can only be shipped/received from the respective branches
Consolidation of Requisitions
Branch level approval of Requisitions
Multiple Purchase Orders from one consolidated requisition based on Vendor, Vendor Branch and Purchase Group

Purchase Orders

Create Purchase Orders only in the Head Office with relevant approvals
Receive only at the branches
Purchase Orders will validate markup and respect Mark Up settings in the Item
Enforce Markup settings can be overridden by a duly authorized user after giving an override reason code
Purchase Orders will default Deal Cost or Last Cost for the Item/Branch combination
On-PO discounts
History maintained for changes to “approved” orders

Purchase Receipts

Receive only at the ship to branches
Receive multiple Purchase Orders in one receipt
Receipt validates for Qty, Unit Price and Invoice Amount ( 3 – way matching)
User definable tolerance settings
ExtraPOS android app to receive purchase orders on mobile devices
Search for item in a receipt using Item Code/Bar Code

Inventory

Track Markup for each item and decide on how to enforce it. Purchase Orders will respect Markup settings
Last Purchase Cost and Weighted Average cost of every item/branch readily available on the Item Master
6 Levels of Item Classification
22 User defined attributes. 16 Text and 6 Numeric
Multiple Barcodes per item with the ability to de-activate barcodes that are no longer in use for the item
Multiple Units of Measure for an item with the ability to de-activate or end date any UoM that is no longer used
Barcodes linked to UoM for accurate recording of transaction Units
Scale barcode with total length validation
Current branch price for each branch displayed in the item
Set up for Loyalty tracking with loyalty points for each item
Create items with workflow enabled approvals
Excel Upload of Inventory Items and classification codes.

Approvals

Approvals available for
- Item Master
- Purchase Requisitions
- Purchase Orders
- AP Invoices &
- AP Payments
- AR Credit Memos
Approvals can be turned on or off for each module
User defined approvals. Can be a simple 1-person approval to a complex multi-level approval with different approvers for different categories of records
Approval workflow administrator feature
Approval code is automatically assigned based on preset criteria
WF Status report shows the detailed approval process as soon as the approval code is assigned.

Finance Modules

General Ledger with 5 segments
Natural Account Segment with Parent-child hierarchy
Excel Upload of GL Segment values and GL Account Code Combinations
Powerful Taxation module that supports multi-level hierarchical tax structures
Tax Rates can be end dated and new rates added to seamlessly support changes in tax rates
AP Invoices / Debit Memos flow in from Purchase Orders / Purchase Returns
Approvals for Payments
Payment Terms with built in discounts to ensure that early payment discounts are not missed
Multiple Payment Methods
On Account Payments/Receipts and assignment of On Account Payments/Receipts

VOICE OF CUSTOMER

Our vision is to bring a world-class shopping experience to Fiji. To achieve this, we needed a software that could support our entire business process with seamless integration between the customer facing point-of-sale and the backend ERP to manage our supply chain, inventory and finance. We also needed a range of actionable reports to help with decision making. Tekovai Solutions worked closely with us to deliver and implement a software that ticks all the boxes. We are impressed by the business knowledge and technical skills of the team and are very happy with the software.

- Kavishay Abhimannu, Managing Director, Extra Super Market, Fiji

Find out more about our customer

CUSTOMER LOCATION

Currently running in 3 stores in Fiji

Extra Supermarket - Flagstaff Plaza, Flagstaff, Bau Street, Suva, Fiji

ABOUT US

ExtraPOS is an advanced integrated Point of sale system developed by Chartered Accountants who have multiple years of retail industry experience. The promoters have worked with large ERP products and have built this application to meet the demanding industry requirement with the focus on performance, reliability and replication. This product strives to fix the drawbacks of the other products in the retail industry with some wonderful features. ExtraPOS is an advanced point of sale system which is fully integrated with modules like inventory, procurement and financials.

CONTACT US

For product enquiries, write to info@tekovai.com